PLYMOUTH MEETING, PA—A report released by the National Institute of Standards and Technology (NIST) provides support for two of the Partnership for Health IT Patient Safety's safe practice recommendations for the use of copy and paste.

The recommendations were developed by a multi-stakeholder collaborative, the Partnership for Health IT Patient Safety, convened and operated by ECRI Institute. This was the Partnership's first set of safe practice recommendations.

NIST, in conjunction with the Fors Marsh Group (FMG), ECRI Institute, and the US Army Medical Research and Material Command's (MRMC) Telemedicine and Advanced Technology Research Center, conducted a human factors evaluation of the use of copy and paste to determine if the Partnership's recommendations were supported by provider actions and understanding.

In the just-released and publicly-available NIST report, NIST IR 8166, "Examining the Copy and Paste Function in the Use of Electronic Health Records," data overw​​​helmingly supported two of the Partnership's safe practice recommendations—making copy and paste materials easily identifiable and ensuring that the provenance of the material is readily available. The study indicated that clinical users could benefit greatly from training on when and how copy and paste is appropriate to use.

Participants in the study noted that preserving integrity of the information was their primary concern despite the time saving and efficiencies derived from this functionality. Loss of integrity was identified in four areas: finding the information, copying information, understanding the information, and reusing information.

"Using outdated information, truncating information, or including a large amount of potentially extraneous information can all lead to safety issues," says Lorraine Possanza, patient safety, risk and quality program director at ECRI Institute.

All of these areas call for increased attention to how and when the copy and paste functionality is used. The Partnership's safe practice recommendations and implementation toolkit, released in February 2016, provides guidance on the safe use of the copy and paste feature in 4 areas:

  1. Provide a mechanism to make copy and paste material easily identifiable
  2. Ensure that the provenance of copy and paste material is readily available
  3. Ensure adequate staff training and education regarding the appropriate and safe use of copy and paste
  4. Ensure that copy and paste practices are regularly monitored, measured, and assessed

The NIST report also delivers human factors guidance, including several specific recommendations for "user interface design to ensure safety-related usability of the copy and paste function" to complete the above safe practice recommendations.

The Partnership is sponsored in part through a grant from the Gordon and Betty Moore Foundation and in part through a grant from the Jayne Koskinas Ted Giovanis Foundation (JKTG) for Health and Policy.

To learn more about the Partnership, visit www.ecri.org/HITpartnership or contact us by telephone at (610) 825-6000; by e-mail at hit@ecri.org; or by mail at 5200 Butler Pike, Plymouth Meeting, PA 19462.

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Social Sharing

  • Copy & paste recommendations from Partnership for #HealthIT #Ptsafety, convened by @ECRI_Institute, backed by @usnistgov http://bit.ly/2k3TCqu
  • Support from @usnistgov of @ECRI_Institute's Partnership for #HealthIT #Ptsafety copy & paste recommendations http://bit.ly/2k3TCqu

About ECRI Institute
ECRI Institute (www.ecri.org), a nonprofit organization, dedicates itself to bringing the discipline of applied scientific research to healthcare to discover which medical procedures, devices, drugs, and processes enable improved patient care. As pioneers in this science for nearly 50 years, ECRI Institute marries experience and independence with the objectivity of evidence-based research. Strict conflict-of-interest guidelines ensure objectivity. ECRI Institute is designated an Evidence-based Practice Center by the U.S. Agency for Healthcare Research and Quality. ECRI Institute PSO is listed as a federally certified Patient Safety Organization by the U.S. Department of Health and Human Services. Find ECRI Institute on Facebook (www.facebook.com/ECRIInstitute) and on Twitter (www.twitter.com/ECRI_Institute).

For more information, contact:
Laurie Menyo, Director of Public Relations
lmenyo@ecri.org
(610) 825-6000, ext. 5310